Visualize Sage 50 UK Data in Tableau

The CData ODBC Driver for Sage 50 UK enables you to access live Sage 50 UK data in business intelligence tools like Tableau. In this article, you will integrate Sage 50 UK data into a dashboard that reflects changes to Sage 50 UK data in real time.

The CData ODBC drivers offer unmatched performance for interacting with live Sage 50 UK data in Tableau due to optimized data processing built into the driver. When you issue complex SQL queries from Tableau to Sage 50 UK, the driver pushes supported SQL operations, like filters and aggregations, directly to Sage 50 UK and utilizes the embedded SQL engine to process unsupported operations (often SQL functions and JOIN operations) client-side. With built-in dynamic metadata querying, you can visualize and analyze Sage 50 UK data using native Tableau data types.

Connect to Sage 50 UK as an ODBC Data Source

If you have not already, first specify connection properties in an ODBC DSN (data source name). This is the last step of the driver installation. You can use the Microsoft ODBC Data Source Administrator to create and configure ODBC DSNs.

Note: Only Sage 50 UK 2012 and above are supported.

The User and Password properties, under the Connection section, must be set to valid Sage 50 UK user credentials. These values will be the same used to log in to the Sage 50 UK software.

Additionally, the URL property, under the Connection section, will need to be set to the address of the company dataset desired. To obtain the address, do the following:

1. If you have not already done so, open the Sage 50 UK software.
2. Click Tools -> Internet Options.
3. Select the SData Settings tab.
4. Click the Details button next to Sage 50 Accounts. A window is displayed containing a list of company names along with the address to their corresponding datasets.
5. Set the URL property to the value in the address field next to the company desired.

When you configure the DSN, you may also want to set the Max Rows connection property. This will limit the number of rows returned, which is especially helpful for improving performance when designing reports and visualizations.

Add Sage 50 UK Data to a Dashboard

1. Click Connect to Data -> More Servers -> Other Databases (ODBC).
   Select the CData Data Source Name (for example: CData Sage50UK Source).
2. In the Database menu, select CData.
3. In the Table box, enter a table name or click New Custom SQL to enter an SQL query. This article retrieves the TradingAccounts table.
4. Drag the table onto the join area. At this point, you can include multiple tables, leveraging the built-in SQL engine to process complex data requests.
5. In the Connection menu, select the Live option, so that you skip loading a copy of the data into Tableau and instead work on real-time data. The optimized data processing native to CData ODBC drivers enables unmatched performance in live connectivity.
6. Click the tab for your worksheet. Columns are listed as Dimensions and Measures, depending on the data type. The CData driver discovers data types automatically, allowing you to leverage the powerful data processing and visualization features of Tableau.
7. Drop the Name column in the Dimensions pane onto the dashboard. When you select dimensions, Tableau builds a query to the driver. The results are grouped based on that dimension. In Tableau, the raw query is automatically modified as you select dimensions and measures.

8. Drag the FinanceBalance column in the Measures field onto the Detail and Color buttons. Tableau executes the following query:

   SELECT Name, SUM(FinanceBalance) FROM TradingAccounts GROUP BY Name

   When you select a measure, Tableau executes a command to the driver to calculate a summary function, such as SUM, AVG, etc., on the grouped values. The SQL engine (embedded within the driver) is leveraged to process the aggregation of the data, where needed, providing a seamless experience in Tableau, regardless of the data source.

   To change the summary function, open the FinanceBalance menu and select the summary you want in the Measure command.

9. You can create other charts using dimensions and measures to build SQL queries visually:

With the CData ODBC Driver for Sage 50 UK, you get live connectivity to your Sage 50 UK data, allowing you to build real-time charts, graphs, and more.